MINARIS MEDICAL AMERICA
Administrative Assistant
The Administrative Assistant position is located in Mountain View, CA. This position is part-time (25 hours/week) and Benefits Eligible (Options: medical, dental, vision, FSA, HSA, Life, 401(k), sick pay, etc.). This position will provide timely and accurate administrative support to various departments, managers and employees to help ensure efficient operation of the office. The successful Administrative Assistant will be a team player and provide support that includes a variety of tasks related to organization and will effectively communicate verbally and in writing via telephone, in person and email.
Essential Duties and Responsibilities
- Carry out administrative duties such as filing, record keeping, typing, copying, binding, scanning, mailing, etc.
- Answer phone calls and emails under the company’s general accounts and forward to/communicate with applicable department
- Sort and distribute incoming mail
- Prepare and distribute company announcements, memos, letters, emails etc.
- Plan and coordinate company events and meetings
- Order and organize supplies and materials such as office supplies and marketing materials and maintain inventories, as requested
- Assist processing documents under the company’s document control system
- Assist searching information online, as requested
- Organize and schedule meetings and appointments
- Book travel arrangements such as hotels, taxis, couriers, rooms, etc.
- Greet, assist and provide general support to visitors
- Take minutes for meetings, as requested
- Assist maintaining professional office environment
- Support general administrative tasks on behalf of various department, as requested
Position Requirements (Knowledge, skills and abilities required to perform satisfactorily in the position)
- Proven administrative or assistant experience
- Knowledge of office administrative procedures
- Strong Organizational skills, ability to multi-task and prioritize work
- Effective written and verbal communication skills in English
- Effective reporting skills
- Microsoft Office skills (Word, PowerPoint, Excel, Outlook)
Education and Experience
- High school diploma or equivalent; college degree preferred
- Minimum of one year of prior administrative experience
Supervisory Responsibility
None
Work Environment
- Professional office environment
- This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax.
- Teamwork emphasized. Work environment is international and racially diversified.
Physical Demands
- Long periods of sitting continuously up to 2 hours at a time and up to 5 hours in a day.
- Frequent use of hands (mouse, keyboard, writing) continuously up to 2 hours at a time and up to 5 hours in a day.
- Frequent viewing of computer screen continuously up to 2 hours at a time and up to 5 hours total in a day.
Position type and expected hours of work
- Part Time (25 hour/week)
Wage Range
$19.00 – $23.00 per hour
Travel Demands
None
Affirmative action plan/equal employer opportunity (AAP/EEO) statement:
Minaris Medical America, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, genetics or any other legally protected class. In addition to federal law requirements, Minaris Medical America, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Disclaimer
The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. Minaris management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary, at any time with or without notice.